The 2011 annual meeting of the Seabrook Point Property Owners Association was held on March 14, 2011 at Grays Hill Baptist Church. All SPPOA Board Members were present: Al Truesdale, President, Alan Daigle, Vice-president, Gary Swank, Secretary, Don Smith, Treasurer, Christa Emminger
Fifty-Five proxies were received for a valid meeting quorum.
Meeting called to order at 7:05pm by board chairman Al Truesdale. He took the opportunity to express appreciation to our community volunteers: Members of the Architectural Review Committee, Members of the Road Commission, Christa and Frank Emminger for Christmas decorations at the entrance, Hetty Nighman for repainting the street signs, all who participated in the Seabrook Point Clean-up, Judy and Gary Swank for publishing the SPPOA Directory, and to Don Smith, our outgoing officer, for all his years of service on the Board of Directors and the Roads Commission.
Al Truesdale presented the agenda for the meeting, which was approved. The minutes of the 2010 Annual Meeting were reviewed and approved as read.
Gary Swank then gave an over-view of the board’s past year’s activities in brief:
- Board meetings were held monthly, excluding December.
- The board attempted to address issues as they arose.
- We had a community clean-up day to paint signs, pick up trash.
- We had a community day to treat the community dock with preservative.
- The dock driveway was repaired, and decorative pilings were replaced.
- Past-due fees were pursued for payment, including the use of Small Claims Court, in keeping with our fiduciary responsibilities.
- Don Smith and Christa Emminger began a complete review of our covenants and by-laws, and consulted with an attorney experienced in homeowners association matters.
- Flowers were added to the entry, and various sprinkler and electrical system repairs were made.
Steve Jones gave a report from the Architectural Control Committee. There were no new homes built in 2010. The majority of issues were remodeling and re-roofing. One new home is being constructed in 2011 to date, for the Pardue family.
Don Smith reviewed the past year’s budget and expenses. Major expense was attorneys’ fees for reviewing and consulting with us on our covenants and by-laws. Don Smith then presented the 2011 SPPOA budget for approval. The motion was made, seconded, and approved by the majority present.
Frank Emminger, interim Chairman of the Roads Commission, then gave a report on the status of our roads loan, work being undertaken to clear gutters and road drainage, and the necessity for homeowners to remove growth from the road right-of-ways.
Voting for officers to the SPPOA Board was then taken up. Bonnie Rogers added her name to the ballot list as a candidate, in addition to those of Lorrie Smith, Gary Swank, and Al Truesdale. Voting ensued, and ballots were counted and verified by Jane Rabon and Judy Swank. Lorrie Smith, Gary Swank, and Al Truesdale were elected to the Board for terms of two years each.
Christa Emminger gave a report on formation of the committee charged with making revisions to SPPOA Covenants and By-Laws. The committee members will be : Dorothy Ann Rowland, Margaret Bukkosy, Katrina White, Steve Jones, and Kevin May. Don Smith will serve as a technical consultant. This committee’s next meeting will be held March 24th.
Robert Roth, our SPPOA webmaster, was not present, but a review of our website: www.seabrookpoint.com shows the many new features and appealing graphics that Bob has added to the site.
The floor was opened for resident comments. Major issues brought up were:
-Several members want better communications from the Board. The board agreed, and board meeting minutes will now be posted to our website.
-Dog leash rules continue to be an issue.
-Jim Minor reported that our district is unfairly paying about three times as much in taxes as other districts for fire protection. The community needs to become involved in this issue.
There being no further business, the meeting was adjourned at 9:15 p.m.
Gary Swank, Secretary