August 2012 Minutes of the Seabrook Point POA Board

Board Meeting of August 13, 2012

Board members present: Al Truesdale, Christa Emminger, Ed Pardue, Gary Swank, Lorrie Smith

Al Truesdale called the meeting to order at 6:06 p.m. at his home. Al then introduced the agenda, which was approved.

The minutes of the meeting of August 13th, 2012 were presented and accepted as read.

Ed Pardue reviewed the financial reports from Bundy for Aug, 2012. The June and July reports were approved as presented.

At the Board’s invitation, at the beginning of the meeting Bob All presented proposals regarding community’s safety. Bob first elaborated on the benefits of a “Neighborhood Watch” program, its function, and how to implement and organize one.  All board members were previously given a packet that outlined in detail how to form a “Neighborhood Watch” program. Mr. All then presented quotes and details on a security camera system which would compliment the “Neighborhood Watch”. He also quoted details and prices on an entry gate system. The board will take these initiatives under advisement for presentation to the community.

Old Business

Nominations for the Roads Commission
Keith Dawkins’ nomination was submitted to County Council for approval. There has been no response from them to date. We still need to submit another name for the County Council’s consideration.  The board will continue to poll the community for a volunteer.

Lots to be mowed
Lot #41 adjacent to Jeff Swing’s property is due.  (Name deleted) lots also needs to be mowed; Al will notify both owners.

Covenants Revision
Christa had no new information to submit at this time.

New Business

Report from the Audit Committee
Ed Pardue reported that he, Christa Emminger, and Gary Swank conducted an audit of our books at Bundy Asset Management on July 26th at the firm’s offices. All records were made available to the committee, and Kathy Bundy answered any questions posed by the group. The complete audit report, dated August 15, 2012, was presented to the board. The report will be available to any member of the SPPOA.

Possible Covenant Violations
It has been reported by a community member that (name Deleted) has taken a renter, and that she has given them authorization to use the community dock. This information needs to be verified before taking action. If she is in fact in violation of our covenants, she needs to be so advised and corrective action taken. Al Truesdale has volunteered to investigate this claim.

Beaufort County Right of Entry/Hold Harmless Agreement
Beaufort County Public Works has sent the SPPOA board an agreement asking our association’s permission to clear our private streets in the event of a hurricane or debris generating event. This is to allow access for emergency vehicles. The agreement also asks us to hold harmless the county, its employees, and any contractors or subcontractors utilized in clearing debris. The board has agreed to comply with this document, as it is certainly for the benefit of our community.

Fall Fling
D
ue to the constraints of time, it was agreed to table this issue and put it on our agenda for the September board meeting.

There being no further business, this meeting was adjourned at 8:15 p.m. The next SPPOA board meeting will be held on Monday, Sept. 17th, at 6 p.m. at the home of Al Truesdale.

Respectfully submitted

Gary Swank

SPPOA Secretary

November 2012 Minutes of the Seabrook Point POA Board Meeting

Board Meeting of November 15, 2012

Board members present: Al Truesdale, , Ed Pardue, and Gary Swank.

Lorrie Smith and Christa Emminger were absent.

Al Truesdale called the meeting to order at 6:06 p.m. at the home of Ed Pardue. Al then introduced the agenda, which was approved.

The minutes of the meeting of September 17, 2012 were presented and accepted as read.

Ed Pardue reviewed the financial reports from Bundy for September and October, 2012. Ed presented a recap of income and expenses by month. His recap is attached. Ed’s statements were approved as received.

Old Business-

Nominations for the Roads Commission
Keith Dawkins has been approved by the county. We still need one more nomination for the committee. We also need to have a chairman who will actively keep this Commission focused on our road issues.

Covenants Revision
Christa was not able to attend the meeting.

Review plans for Fall Fling Nov.17th 
The board again went over supplies needed, and confirmed that everything is accounted for.

SPPOA Audit
It was agreed that our audit review be sent to the community via BAM.

Report on Entrance Security Cameras
Ed Pardue has had difficulty getting responses from potential suppliers. Custom Security was the only company that responded and given us a written quotation. We are waiting until Nov. 30th for a response from the other three companies Ed contacted. The board will present its findings on community security to the association  once it has reviewed available security options.

New Business

Criminal Insurance Coverage for the Association
The board felt there was insufficient risk to warrant insurance for this issue at this time. The board has no direct access to community funds, and Bundy, our management firm, is fully bonded and insured. The board will revisit this issue next year at this time.

Volunteer Dock Patrol
It was felt that it would be too difficult to get volunteers to maintain a reliable, continuing presence at the dock. This area would be better served by 24/7 camera monitoring, if approved by the community.

There being no further business, this meeting was adjourned at 7:50 p.m. The next SPPOA board meeting will be held on Dec. 13th at 6 p.m. at Truesdale’s home.

Respectfully submitted,

Gary Swank,

SPPOA Secretary

September 2012 Minutes of the Seabrook Point POA Board Meeting

Board Meeting of September 17, 2012

Board members present: Al Truesdale, Christa Emminger, Ed Pardue, Gary Swank. Absent: Lorrie Smith.

Al Truesdale called the meeting to order at 6:06 p.m. at his home. Al then introduced the agenda, which was approved.

The minutes of the meeting of August 13th, 2012 were presented and accepted as read.

Ed Pardue reviewed the financial reports from Bundy for Aug, 2012. Ed presented a recap of income and expenses by month. His recap is attached. Ed’s statements were approved as received.

Old Business
Nominations for the Roads Commission- We still need to nominate another volunteer to present to the County for approval.

Covenants Revision
Christa had nothing new to report at this time.
.
Possible Covenant Violations
(Name deleted) stated to Al Truesdale that she does not have a renter. No action is to be taken at this time.

Beaufort County Right of Entry/Hold Harmless Agreement
Beaufort County Public Works has sent the SPPOA board an agreement asking our association’s permission to clear our private streets in the event of a hurricane or debris generating event. This is to allow access for emergency vehicles. The agreement also asks us to hold harmless the county, its employees, and any contractors or subcontractors utilized in clearing debris. The board is going to submit a modified agreement stating that the county would be responsible for damage to the roads. This falls within the purview of the Roads Commission.

Security Cameras
Report on Homeowners Association responses regarding security cameras for the development. Ed Pardue contacted six different homeowners’ associations regarding their use of cameras. The general indication was that they are in favor of their use. They also indicated that digital cameras using ambient lighting were the best type. They also indicated that the police are more cooperative with communities using cameras, as they have photographic evidence in the event of problems. Gary will contact Lavane Barnes to see if he can give us any further information on security cameras for the gate entrance. The Beaufort sheriff’s office, according to Ed, is in favor of using security cameras for our association.

New Business

Fall Fling
Al handed out last year’s assignments for the event. It was agreed that we would follow the same basic assignments. This year’s event will be held on Saturday, Nov. 17th. The board and volunteers are asked to begin set-up at 10 a.m. that day. It was agreed that more hot dogs need to be served, for members who don’t want oysters.

Erosion at the Community Dock
Ed feels that we may be losing soil underneath the walkway at the community dock. Don Smith, an engineer conversant with storm water run-off and erosion issues, might be able to determine if we are in fact losing soil to erosion. Al will contact Don about this potential issue.

There being no further business, this meeting was adjourned at 7:15 p.m. The next SPPOA board meeting will be held on Nov. 5th at 6 p.m. at Ed Pardue’s home.

Respectfully submitted,

Gary Swank,
SPPOA Secretary

2012 Fall Fling Happening Soon (November 17)!

Annual Seabrook Point Fall Fling

The annual Seabrook Point Family Fall Fling is Saturday, November 17, 2012, 5:00 PM at the community dock.

The menu is  Oysters and Frogmore Stew, hot dogs, soft drinks and coffee. All that for only $10.00 per family or  $5.00 for singles. We will ask those who bring guests to pay separately for guests (individual or family).

  One thing: families A-N please bring a vegetable or salad, and families O-Z bring a desert.

 Come for an evening of good food and great community fellowship.

No take aways

The Seabrook Point Board of Directors

Al Truesdale, President (843-846-1500)
Lorrie Smith, Vice-President (843-846-5200)
Gary Swank, Secretary (843-846-2844)
Ed Pardue, Treasurer (843-846-8655)
Christa Emminger, Member at Large (843-846-0568)