Board Meeting of August 13, 2012
Board members present: Al Truesdale, Christa Emminger, Ed Pardue, Gary Swank, Lorrie Smith
Al Truesdale called the meeting to order at 6:06 p.m. at his home. Al then introduced the agenda, which was approved.
The minutes of the meeting of August 13th, 2012 were presented and accepted as read.
Ed Pardue reviewed the financial reports from Bundy for Aug, 2012. The June and July reports were approved as presented.
At the Board’s invitation, at the beginning of the meeting Bob All presented proposals regarding community’s safety. Bob first elaborated on the benefits of a “Neighborhood Watch” program, its function, and how to implement and organize one. All board members were previously given a packet that outlined in detail how to form a “Neighborhood Watch” program. Mr. All then presented quotes and details on a security camera system which would compliment the “Neighborhood Watch”. He also quoted details and prices on an entry gate system. The board will take these initiatives under advisement for presentation to the community.
Nominations for the Roads Commission
Keith Dawkins’ nomination was submitted to County Council for approval. There has been no response from them to date. We still need to submit another name for the County Council’s consideration. The board will continue to poll the community for a volunteer.
Lots to be mowed
Lot #41 adjacent to Jeff Swing’s property is due. (Name deleted) lots also needs to be mowed; Al will notify both owners.
Christa had no new information to submit at this time.
Report from the Audit Committee
Ed Pardue reported that he, Christa Emminger, and Gary Swank conducted an audit of our books at Bundy Asset Management on July 26th at the firm’s offices. All records were made available to the committee, and Kathy Bundy answered any questions posed by the group. The complete audit report, dated August 15, 2012, was presented to the board. The report will be available to any member of the SPPOA.
Possible Covenant Violations
It has been reported by a community member that (name Deleted) has taken a renter, and that she has given them authorization to use the community dock. This information needs to be verified before taking action. If she is in fact in violation of our covenants, she needs to be so advised and corrective action taken. Al Truesdale has volunteered to investigate this claim.
Beaufort County Right of Entry/Hold Harmless Agreement
Beaufort County Public Works has sent the SPPOA board an agreement asking our association’s permission to clear our private streets in the event of a hurricane or debris generating event. This is to allow access for emergency vehicles. The agreement also asks us to hold harmless the county, its employees, and any contractors or subcontractors utilized in clearing debris. The board has agreed to comply with this document, as it is certainly for the benefit of our community.
Due to the constraints of time, it was agreed to table this issue and put it on our agenda for the September board meeting.
There being no further business, this meeting was adjourned at 8:15 p.m. The next SPPOA board meeting will be held on Monday, Sept. 17th, at 6 p.m. at the home of Al Truesdale.