Approved March 31, 2014, Annual Meeting
SEABROOK POINT PROPERTY OWNERS ASSOCIATION
PO Box 13, Seabrook, SC 29940
MINUTES OF THE MARCH 11, 2013 ANNUAL MEETING HELD AT
GRAYS HILL BAPTIST CHURCH
Board members present: Al Truesdale, President; Gary Swank, Secretary; Ed Pardue, Treasurer; Christa Emminger, member-at-large
Sixty-six proxies were received for a valid meeting quorum. Twenty-eight members were present.
The meeting was called to order at 7:03 p.m. by Al Truesdale, Board Chairman.
Agenda for the meeting was amended. An additional motion, put forth by Bonnie Rogers was added. The agenda was then approved. The 2012 Minutes of the Annual Meeting were approved as distributed.
Al thanked all the members who volunteered for community service this past year, particularly members of the ACC, members of the Roads Commission, all those who worked on community projects, Judy Swank for maintaining the SPPOA Directory, Arlene Oliver for organizing the monthly Seabrook Point Ladies Luncheon, and Bob Roth was complimented for the professional website he maintains for the association.
The following new SPPOA members were welcomed:
– Joshua and Karen Langham, 39 Seabrook Point Drive
– Marvin and Charlene Goodwin, 47 Seabrook Point Drive
The secretary, Gary Swank, gave a brief report outlining the board’s activities over the last year, as well as major community activities.
Kevin May of the Architectural Control Committee gave a report on new building and major repairs, new paint jobs, and renovations. These included a new construction: Carl Broggi, and Marvin Goodwin; improvements: Bob Jackson.
Kevin reviewed the situations requiring that the ACC be consulted before any work begins.
Ed Pardue presented the treasurer’s report, and submitted the proposed budget for 2013. The budget was unanimously approved. The annual assessment was not increased for 2012 and 2013, but will probably need to be increased for 2014. The Board of Directors completed an informal audit at the office of Bundy Management for 2012.
Al Truesdale then called for the election of Board members for a term of service for two years. Nominees are: Al Truesdale, Alan Daigle, and Gary Swank. Nominations from the floor were opened. Bonnie Rogers was nominated from the floor.
Tellers for the election were Catherine Pardue and Judy Swank. Al Truesdale, Alan Daigle, and Gary Swank were elected to two-year terms.
A vote on the proposal to install security cameras at the entrance and dock areas was introduced. Ed Pardue reviewed the process of exploring the viability of cameras, and the difficulty in securing written bids for a system. Of three firms contacted in writing and by phone, only one firm gave a firm, written bid. Discussion followed regarding the board’s attempt to secure bids. A perceived lack of information regarding the camera project was expressed. Motion was made, seconded, and approved to table the proposal.
Christa Emminger reported on progress of the committee assigned to draft a revision of the SPPOA Restrictive Covenants, and By-Laws. Dorothy Ann Rowland, Alan Daigle and Margaret Bukkosy serve on this committee. Dealing with multiple sets of covenants, lack of enforcement mechanisms, different stages in the development of Seabrook Point are some of the challenges. The committee continues its work on this project.
Revised Seabrook Point Directories were distributed.
A written report from Robert Roth was submitted regarding our SPPOA web site. Although Robert could not be present, he was commended for his excellent work in keeping the web site attractive and current. The BOD minutes are regularly posted on the web site so that the SPPOA members can be informed.
Bonnie Rogers proposed a motion that service on the board be limited to two terms. This action would require a change in SPPOA By-Laws by a vote of two-thirds of the membership; the current By-Laws and Restrictive Covenants contain no limitation on terms of service. Her motion was seconded. Discussion followed. The motion failed. The vote was 62 against, 2 for (28 persons present and 36 proxies).
The meeting was then opened for resident comments.
Al Truesdale made the following Community Reminders:
- Covenants and Restrictions: read and be familiar with them
- ACC Guidelines: consult the Guidelines, and contact Kevin May before undertaking renovations or additions
- Dock Rules: please abide by the rules for the safety and use of the facility by other boaters in the community
- SPPOA Decals: please display decals in your vehicle(s) windows. Contact Alan Daigle if you need new decals
- Property Maintenance: we have a beautiful community. Let’s keep it that way
- Dog leash rules: please observe
- Speed limit: 25 mph
There being no further business, a motion was made to adjourn. Adjournment: 9:05 p.m.
Gary Swank, Secretary