Seabrook Point Ladies Luncheon April 29

It is almost time for our monthly luncheon. This month we will meet at Rancho Grande Mexican Restaurant, located next to the Movie Theater Plaza near the Staples Shopping Center. The date is Tuesday, April 29, 12:00 p.m. Go to http://www.elranchogrande.info/pages/Menu/ for a menu.

If you need a menu or additional information please call Arlene.

Let’s try and make this a large group. It is so nice to meet and get to know your neighbors.

There will be one more luncheon before September.

Arlene

Meeting Reminder: Community Discussion with Fire Chief Rountree, Burton Fire District, Beaufort County

Seabrook Point community discussion with Fire Chief Rountree
Burton Fire District, Beaufort County

Monday April 14, 2014, 7:00 P.M.

Grays Hill Baptist Church

Moderator: John Harris, SPPOA resident and a Burton Fire District commissioner.

Purpose: Some Seabrook Point property owners have requested an opportunity to ask questions of, and gain information from, the Burton Fire District as it relates to Seabrook Point now, and the impact of bringing water/hydrants to the subdivision. The April 14 meeting addresses that request.

We urge all SPPOA members to attend and bring along your questions.

Please bring along some canned goods or dried food to help stock the Grays Hill Baptist Community Food Pantry  

The SPPOA Board of Directors

2013 Annual Report on the SPPOA Web Site

Objective

The objective of the web site (www.seabrookpoint.com) remains to provide an accessible source of information about our community and a resource for community members.

Contents

The web site contains a community history and description, a visual fly-over, and a way for visitors to receive tum-by-turn directions to Seabrook Point. We also offer a contact form with automatic record keeping. For community members, we offer up-to-date property-owner and architectural-committee forms and a community newsletter, kept up to date by the webmaster. We have been careful to put information (like board meeting minutes) on the site within minutes after release. Several functions, like an on-line directory and protected access, are implemented but not used. The current site has been used successfully for more than three years.

Usage

The web site usage continues to grow year-by-year. There 671 visits to the web site during 2013, approximately 50% more than in 2012, and the visitors stayed longer. The visits came from all over the world, but primarily from South Carolina. The site is easy to find via search; the majority of visitors found it that way. The most commonly accessed pages (other than the home page) are the community news pages. Others have used the site to contact board members, to review ACC guidelines, view the community fly-over, and receive directions. See the attached charts showing which pages people viewed.

Budget

The web site budget for 2013 was $75, and we have spent $72.35 to date (the same as 2012). We project site costs of $75 for 2014. Bob Roth, a community member, provides professional web site creation and webmaster services at no cost to the community ,  and is currently funding the web site personally to reduce SPPOA costs.

Plans for 2014

We anticipate few if any changes in 2014. We will continue to offer up-to-date information with additional services as needed. We strive to balance services with the need for privacy, maintaining vigilance in the face of potentially malicious users. We are not active as a community on Facebook or Twitter, but could be if the community desires. The site is not optomized for tablets and smart phones yet. The mobile traffic is growing, however (thirty percent of our users came via tablet or smartphone vs ten percent in 2012). We will provide optimized mobile access if the community wants it. We could also provide on-line-fillable ACC forms and automate the ACC interaction if desired. A security-camera interface (using protected access or logon) is also possible. We have not endeavored to promote the site with local real estate firms, as some other communities have, nor have we focused on promoting Seabrook Point.

If you have any comments, questions, or requests, please use the web site comment form to let us know or send Bob an email (bob@18whalebranch.com).

Respectfully submitted,

Bob Roth
26 March, 2014

Seabrook Point POA 2013 Annual Meeting Minutes

Approved March 31, 2014, Annual Meeting

 

SEABROOK POINT PROPERTY OWNERS ASSOCIATION
PO Box 13, Seabrook, SC 29940

MINUTES OF THE MARCH 11, 2013 ANNUAL MEETING HELD AT
GRAYS HILL BAPTIST CHURCH

Board members present: Al Truesdale, President; Gary Swank, Secretary; Ed Pardue, Treasurer; Christa Emminger, member-at-large

Sixty-six proxies were received for a valid meeting quorum. Twenty-eight members were present.

The meeting was called to order at 7:03 p.m. by Al Truesdale, Board Chairman.

Agenda for the meeting was amended. An additional motion, put forth by Bonnie Rogers was added. The agenda was then approved. The 2012 Minutes of the Annual Meeting were approved as distributed.

Al thanked all the members who volunteered for community service this past year, particularly members of the ACC, members of the Roads Commission, all those who worked on community projects, Judy Swank for maintaining the SPPOA Directory, Arlene Oliver for organizing the monthly Seabrook Point Ladies Luncheon, and Bob Roth was complimented for the professional website he maintains for the association.

The following new SPPOA members were welcomed:

– Joshua and Karen Langham, 39 Seabrook Point Drive

– Marvin and Charlene Goodwin, 47 Seabrook Point Drive

The secretary, Gary Swank, gave a brief report outlining the board’s activities over the last year, as well as major community activities.

Kevin May of the Architectural Control Committee gave a report on new building and major repairs, new paint jobs, and renovations. These included a new construction: Carl Broggi, and Marvin Goodwin; improvements: Bob Jackson.

Kevin reviewed the situations requiring that the ACC be consulted before any work begins.

Ed Pardue presented the treasurer’s report, and submitted the proposed budget for 2013. The budget was unanimously approved. The annual assessment was not increased for 2012 and 2013, but will probably need to be increased for 2014. The Board of Directors completed an informal audit at the office of Bundy Management for 2012.

Al Truesdale then called for the election of Board members for a term of service for two years. Nominees are: Al Truesdale, Alan Daigle, and Gary Swank. Nominations from the floor were opened. Bonnie Rogers was nominated from the floor.

Tellers for the election were Catherine Pardue and Judy Swank. Al Truesdale, Alan Daigle, and Gary Swank were elected to two-year terms.

A vote on the proposal to install security cameras at the entrance and dock areas was introduced. Ed Pardue reviewed the process of exploring the viability of cameras, and the difficulty in securing written bids for a system. Of three firms contacted in writing and by phone, only one firm gave a firm, written bid. Discussion followed regarding the board’s attempt to secure bids. A perceived lack of information regarding the camera project was expressed. Motion was made, seconded, and approved to table the proposal. 

Christa Emminger reported on progress of the committee assigned to draft a revision of the SPPOA Restrictive Covenants, and By-Laws. Dorothy Ann Rowland, Alan Daigle and Margaret Bukkosy serve on this committee. Dealing with multiple sets of covenants, lack of enforcement mechanisms, different stages in the development of Seabrook Point are some of the challenges. The committee continues its work on this project.

Revised Seabrook Point Directories were distributed.

A written report from Robert Roth was submitted regarding our SPPOA web site. Although Robert could not be present, he was commended for his excellent work in keeping the web site attractive and current. The BOD minutes are regularly posted on the web site so that the SPPOA members can be informed.

Bonnie Rogers proposed a motion that service on the board be limited to two terms. This action would require a change in SPPOA By-Laws by a vote of two-thirds of the membership; the current By-Laws and Restrictive Covenants contain no limitation on terms of service. Her motion was seconded. Discussion followed. The motion failed. The vote was 62 against, 2 for (28 persons present and 36 proxies).

The meeting was then opened for resident comments.

Al Truesdale made the following Community Reminders:

  • Covenants and Restrictions: read and be familiar with them
  • ACC Guidelines: consult the Guidelines, and contact Kevin May before undertaking renovations or additions
  • Dock Rules: please abide by the rules for the safety and use of the facility by other boaters in the community
  • SPPOA Decals: please display decals in your vehicle(s) windows. Contact Alan Daigle if you need new decals
  • Property Maintenance: we have a beautiful community. Let’s keep it that way
  • Dog leash rules: please observe
  • Speed limit: 25 mph

There being no further business, a motion was made to adjourn. Adjournment: 9:05 p.m.

Respectfully submitted,

Gary Swank, Secretary