May 5, 2014 Seabrook Point POA Board Meeting Minutes

Board members present: Al Truesdale, Ed Pardue, Gary Swank, and Alan Daigle. Christa Emminger, Janice Powell, and Bob All.

Al Truesdale called the meeting to order at 6:35 p.m. at his home. Al then introduced the meeting agenda, which was approved.

As the first order of business, the president called for election of officers for the SPPOA Board.

Al Truesdale was voted president
Janice Powell was voted vice-president
Gary Swank was voted secretary
Alan Daigle was voted treasurer
Alan was voted member-at-large

Minutes of the board meeting of March 17, 2014 were read and approved.

Ed Pardue presented the March/April financial statements. Ed’s recap is attached as a portion of these minutes. Motion was made and approved to accept the financial reports as presented. Al Truesdale noted that we have two members in arrears on annual regime fees against whose property liens have been made. Copies of the liens will be sent to these two members.

Ed Pardue then outlined the Treasurer’s duties and presented the association’s financial report for March.

Old Business
Update on revision of the SPPOA Restrictive Covenants-Christa’s committee has been working to combine the many separate covenants and restrictions into one cohesive document covering all homes in the community, with appropriate enforcement for the covered policies. There is still much to be completed in this process. We will need 75% approval of the new covenant from the entire community, which will be one of the most difficult aspects of this new covenant.

Update from the Architecture Control Committee Kevin May reported [deleted material]. There will be three new homes under construction ultimately, assuming approval from DHEC and other governmental agencies.

Roads Commission (Special Tax District) Information- Frank Emminger gave a brief history of our community’s roads. We took out a loan of $475,000 from the Farmers Home Administration (USDA). The community deeded a 50 foot right-of-way to the Special tax district. A part of each homeowner’s tax bill is applied to this loan. We must keep two years’ funds in escrow against this loan. Frank outlined a couple of problems with the road. The major problem is at the entrance where the land is continually damp, and is allowing the asphalt to creep. There is also a drainage ditch erosion problem between 21 and 23 Stuart Street. Frank is getting estimates to put solid pipe in the ditch, to stop erosion and back-up of drainage water. [Deleted material]

Boat dock security- The security posts have just been installed and a combination lock is being welded onto the chain. A letter is going out to all the homeowners outlining the new dock security procedures.

New Business
Preservative treatment for the dock-The dock is in need of a restorative coating and we currently have about 10 gallons of preservative stain on hand. We will use this balance to coat the floating dock. Bob All recommended that we investigate a product from Shield Products which has a 20-year guarantee.

Lots to be mowed-

The next meeting of the Board will be on July 14th at 6:30 p.m. at the home of Alan Daigle.

The board then voted for adjournment at 8:50 p.m., there being no further business.

Respectfully submitted,

Gary Swank,
SPPOA Secretary

March 17 2014 Seabrook Point POA Board Meeting

SEABROOK POINT PROPERTY OWNERS ASSOCIATION
Board Meeting of March 17, 2014

(Redacted where needed to protect privacy)

Board members present: Al Truesdale, Ed Pardue, Gary Swank, and Alan Daigle. Christa Emminger was out of town and unavailable for the meeting.

Al Truesdale called the meeting to order at 6:05 p.m. at his home. Al then introduced the meeting agenda, which was approved.

Minutes of the board meeting of Jan. 6, 2014 were read and approved.

Ed Pardue presented the Dec. 2013 and Jan. and Feb.2014 financial statements. [Sensitive information deleted]. Motion was made and approved to accept the financial reports as presented. Al Truesdale noted that we have six members in arrears on annual regime fees. If these fees are unpaid by the end of April, the Board will take appropriate legal action to secure payments.

Old Business

Annual Meeting Agenda- The Board reviewed the agenda, and each member was assigned his part of the meeting presentation.

Proxies for 2014 Annual Meeting- We have received 42 proxies as of this date. The Board reviewed the list, noting that we need at least 54 proxies to conduct the community’s business. Since we have a list of those who have not responded, it was decided to have Kathy Bundy send a second proxy request.

The proposed 2014 Budget – was presented by Ed Pardue. It was reviewed and revised by the board and approved as amended. It will be presented to the Association for information.

Restrictive Covenants Revision- Christa Emminger was absent, but continues working with the attorney, Tom Mikell, toward a final draft.

Boat dock security- Dock posts and a chain and combination lock for the loading ramp were approved at the last Board meeting. Alan Daigle obtained quotes and is having Greybar Fencing install the posts, the lock, and chain in front of the loading ramp. He reported that the work should be done within the next two weeks. SPPOA members will be notified of the lock combination when installed.

Roads Commission – (Internal problem deleted)

New Business

Fire Department – A meeting with Burton Fire Chief Rountree will be chaired by John Harris, the Burton Fire District Commissioner, at 7 p.m. on April 14th, at the Grays Hill Baptist Church. All Seabrook Point residents have been notified of this meeting, which will review the issues of fire coverage and the possible impact of bringing water and fire hydrants into the community.

The next meeting of the Board will be at the Annual SPPOA meeting on Mar. 31 at 7 p.m. at Grays Hill Baptist Church.

The board then voted for adjournment, there being no further business.

Respectfully submitted,

Gary Swank, SPPOA Secretary